To the OP, very sorry to hear about the pushback, however, as a TRA Prefect and one that supports many certifications (60+ during the 2022-2023 flying season) and also many college teams (NASA SLI, Spaceport, etc.) will say that the keys to success are:
-Respect: Must respect the hosting entity, land owner, safety codes, and the clubs specific rules. If a lack of respect is perceived (real or not) there will be issues.
-Communication: Informing the certification entity (Prefect or TAP) in advance is huge. We ask that anyone who will attempt a certification reach out to the Prefect and we provide contact info. This is on our website and is communicated at launches and club meetings. Note communication goes both ways, the club needs to communicate expectations, and those attending should inform the club of what they intend to do.
-Partnership: Launches are only successful if many help. Set up, operations, and tear down need to be a partnership of all involved. True there are specific requirements for LCO, RSO etc. but not to carry equipment or run cables.
Hope pad construction goes well and that all come together to support the common goal of safe flight operations for all that aim to fly.
-Sean