All the rockets I have ever launched have been:
1. by myself
2. part of a tightly controlled demo by me and a few others
3. with a very small club with loose flight operations.
I have never seen a large club at work.
Most of mine are with one of 2 small clubs and the following procedure.
If you are new, fill out a flight card and let the RSO look it and your rocket over.
If not new, fill out a card and give it to the RSO
take it to a free pad and hook it up.
launch when safe to do so.
repeat as needed.
Our club is slowly getting bigger and I would like to learn how flight operations and larger events are handled.
What is done with the cards?
WHat is check in procedure?
When are people free to go out to the pads?
How do you run a safe and fun launch with a minimum of headache?
Is there more paperwork that is helpful or a hindrance?
I'd like to visit some larger launches and see things in person but the nature of my employment makes that a pipe dream most of the time.